Henderson Audit Checks Fleet Maintenance - 8 News NOW

Henderson Audit Checks Fleet Maintenance

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Henderson auditors in October 2011 issued a report on the city's fleet management, concluding that some department-assigned passenger vehicles from 2006 through 2008 were underutilized.

These were among the key findings:

* There were 144 city vehicles that averaged no more than 3,000 miles a year. A random survey of 23 of those vehicles found that 12 were used enough to support department assignment or had a special use. Of the other 11 vehicles, one used by special events was driven only 239 miles in 2007.

With total operating and maintenance costs of $5,908, this vehicle cost $24.72 per mile to maintain. Another vehicle used by construction management cost $3,523 to maintain in 2007 but was driven only 302 miles, for a cost of $11.66 a mile. A third vehicle used by building inspections cost $4,840 to maintain in 2007 but was driven only 719 miles for a cost of $6.73 a mile.

* The audit recommended that the city monitor low-use vehicles to determine whether they are necessary to have.

"We also recommend that the city manager's office further evaluate providing mileage to employees as an alternative to the expense of underutilized assigned vehicles," the audit stated.

These were among the highlights of the response to the audit from the Public Works Department:

* "As the audit correctly points out, just because a vehicle does not put on a lot of mileage does not mean the vehicle use is not justified," the department stated. "Fleet maintenance does periodically review low mileage vehicles and reports to city leadership team for departmental review of these assets."

* The department said it has had fleet policies and procedures in place since May 2005 but would formally adopt them and assemble them into an operating manual as recommended by the audit.

* The department also stated that the city's fleet was recognized as the 62nd best government fleet in North America last year by Government Fleet magazine in a competition involving 3,500 fleets.

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